F.A.Q.

How many people can this location accommodate?  130 is the maximum comfortable guest count.

 

What is the rental fee and what is included in that price? 

            Wedding Pricing as of July 2019

  • Friday night 5:00pm-Midnight  $2000  (We do not offer ceremony/reception flips on Fridays)

  • Saturday 12 consecutive hours between 8:00am and Midnight $4000

  • Sunday 12 consecutive hours between 8:00am and Midnight  $3000

  • Friday Rehearsal 6:00pm- 11pm and Saturday 12 consecutive hours  $4500

Corporate Events, Holiday Parties, Baby Showers

  • Monday-Thursday 6:00pm-10:00pm $800

  • Friday Night  6:00pm-Midnight $1500

  • Saturdays & Sundays within  90 days  - $800 for 4 hours, $100 for each additional hour.

    We only allow one event per day so that each party has the best experience.

  • Date Exclusions (New Year’s Eve and 4th of July)

 

How much is the deposit, when is it due, and is it refundable? What's the payment plan for the entire bill?  We require a 50% non-refundable deposit to reserve your date.  Final 50% payment is due 30-days before your event.  As of September 1, 2018, we also require a credit card on file for damages that occur during your rental time.  

 

Can I hold my ceremony here, too? Is there an additional charge? Is the ceremony site close to the reception site? Is there a bride's changing area? How much time is allocated for the rehearsal?  Yes, no additional charge, this is all in the same space, it is recommended to book a cocktail hour off-site to give time to flip the space, we do have a get-ready suite on a lower level, simple, yet functional.  Rentals are for the full day. If you’re looking for a rehearsal time, we recommend renting the space for the Friday/Saturday discounted rate.

 

Is the site handicap accessible? Yes, we have elevators to the 12th floor level, handicap accessible restrooms, and a lower bar area for ADA compliance.  We’ve had the space assessed by a consultant to be sure it’s highly functional for individuals in wheelchairs as well.

 

What's the cancellation policy? We require a 50% non-refundable deposit for the venue.  If you are worried about the possibility of canceling, we highly recommend wedding insurance.  

 

What's your weather contingency plan for outdoor spaces?  As of this time, we do not have an outdoor area for event hosting.  If you have planned a reception only with us, and your ceremony site is unavailable due to weather, you may host your ceremony in the Cannon Room, our staff is not responsible for the flip of the space or rehearsal setup in this scenario.  

 

How long will I have use of the event space(s) I reserve? Is there an overtime fee if I stay longer? Is there a minimum or maximum rental time? 

Saturday and Sunday, you get 12 consecutive hours, between 8:00am and Midnight.

Friday, the venue is available from 5:00pm-Midnight. 

Monday-Thursday, the venue is available from 5:00pm-10:00pm for corporate events only. (Meetups, speaker series, holiday parties in December) 

 

Our overtime fee is $250 per hour if not contracted 60 days in advance, $150 if contracted 60 days in advance.

 

Can I move things around and decorate to suit my purposes, or do I have to leave everything as is? Are there decoration guidelines/restrictions? Can I use real candles?   Yes, we will do a layout in Allseated well before your event.  We do not allow heavily glittered items or confetti canons/balloons.  Trust us that the clean up is a major chore.   Anything that would be attached to a wall must be approved beforehand, and due to the nature of our original plaster walls, this will likely be denied.  Candles are allowed.

 

What time can my vendors start setting up on the day of the wedding? Is it possible to start the setup the day before? How early can deliveries be made? How much time will I have for décor setup? Does the venue provide assistance getting gifts or décor back to a designated car, hotel room, etc. after the event has concluded?   At the beginning of your rental time with the exception of CE Rental deliveries.  If you want to setup the day before we would require a rental agreement that includes that date.  You have 12 hours in your rental date.  We do not provide gift relocation assistance so we recommend having someone from your attendee list or your Coordinator designated to handle that task.  Items must be removed by the end of your rental time. Rentals for linens and china may arrive the day prior and we will coordinate direct with the rental company for pickup and delivery times. Any items left behind will be removed by our staff with a fee associated for the trouble.  

 

Do you provide a coat check service (especially important for winter weddings)? If not, is there an area that can be used and staffed for that purpose?  Raleigh’s weather can be unpredictable, as of this time we do not have a coat-check area.  In our back of house we will provide a coat rack for individuals, it will not be supervised so we recommend not leaving valuables in your coat pockets.  

 

Is there an outdoor space where my guests can mingle, and can it be heated and/or protected from the elements if necessary? Is there a separate indoor “socializing” space?  As of right now we do not have an outdoor area, the only separate indoor area we have is the main entry lobby, or the get-ready suite.

 

Do you have an in-house caterer or a list of “preferred” caterers, or do I need to provide my own? Even if there is an in-house caterer, do I have the option of using an outside caterer instead?  No in-house catering.  We have a preferred caterer list, filled with different price points, and people we trust.  You may use someone else, we ask for their Certificate of Insurance, and that they sign our Zero Waste policy to help keep our venue one of the most environmentally sustainable venues in Raleigh.

 

If I hire my own caterer, are kitchen facilities available for them?  We have a catering prep area, but it is not equipped with re-heating equipment.  Our refrigeration space is limited, our preferred caterers understand the logistics of our catering kitchen.  Capital Club 16 Restaurant is the only exception to this rule, as they're located in our building.  

 

Are tables, linens, chairs, plates, silverware and glassware provided, or will I have to rent them myself or get them through my caterer?  We provide tables and chairs.  All other items need to be arranged through your caterer or a rental company.  

 

Can I bring in a cake from an outside cake maker or must I use a cake made on the premises? Is there a cake-cutting fee? If I use a cake made on site is the fee waived? Do you provide special cake-cutting utensils?  Bring your own cake with no fees associated.  We do not provide any utensils.

 

Can I bring my own wine, beer or champagne, and is there a corkage fee if I do? Can I bring in other alcohol?   There is no corkage fee, you may bring in your own alcohol with a Special Use Permit from the State of NC for liquor.  All alcohol must be served by your caterer or a bar service provider with liability insurance to do so.  

 

Are there restrictions on what kind of music I can play, or a time by which the music must end? Can the venue accommodate a DJ or live band?  We have plenty of electrical connections through the space, with no restrictions on the type of music.  The 12th floor is fairly secluded but please keep noise to a reasonable level. Music must end by 2:00am.  

 

Is there parking on site? If so, is it complimentary? Do you offer valet parking, and what is the charge? If there is no parking on site, where will my guests park? Are cabs easily accessible from the venue? If a shuttle service is needed, can you assist with setting it up?   We do not have parking on-site, we do have several garages nearby that we are happy to direct you toward.  Cab services have easy access to the space. We have a few shuttle options on our vendor list.  This link will give you some options near our building: https://www.downtownraleigh.org/go/hq-at-capital-club

 

How many restrooms are there? Two on the 12th floor level, and 4 additional on levels 10 & 11 of the building.  

 

Do you offer on-site coordination? If so, what services are included and is there an additional charge for them? Will the coordinator supervise day-of? How much assistance can I get with the setup/décor?  We offer this service by several of our full-time staff members at their own individual contractor rates.   The range for day-of-coordination is $1,100-1,500 by our on-staff provider. 

 

What security services do you offer? Do I need to hire my own security guards, or does the site hire them or have them on staff?  We do not offer security service, our space is in a very safe area and historically has had no issues with security.  If this is a concern, we recommend contracting those services.

 

Does the venue have liability insurance? We have liability insurance that would cover injuries due to site conditions only.  We require you purchase your own insurance for the day of the event to protect your individual interests.  

 

Can I hire my own vendors (caterer, coordinator, DJ, etc.), or must I select from a preferred vendor list? If I can bring my own, do you have a list of recommended vendors? You can hire your own vendors, but we recommend using our list of trusted, pre-screened vendors.  Please note that vendors outside of our list must provide certificates of insurance before they’re able to perform services in the venue.  

 

What are the nearest hotels to the venue? We have relationships with several downtown Hotels we’re happy to connect you with to setup room-blocks.  The closest hotels to use are, Residence Inn Marriott, Marriott, Sheraton, and Holiday Inn.

 

Do you have signage or other aids to direct guests to my event?  Yes, we have side-walk signage and interior signage to direct attendees to the 12th floor ballroom.

 

Do you have a recycling policy?  Yes!  Recycling and sustainability are very important parts of our business.  We require all food being disposed of to be composted. If you’re using disposable goods, those should also be compostable.  

 

We truly look forward to making every event in our space special and memorable for all attendees.  If you have a question not covered here, please let us know! We do our best to accommodate all reasonable requests.